Ok, the jokes are everywhere about now former Sen. Weiner. But, as professionals focused on workplace issues, I encourage you to sit back and ask yourself if you could have an Anthony Weiner in your midst. Many of you provide your employees with a smartphone, laptop, maybe even a tablet. With social media in every aspect of our lives you can’t ignore the fact that someone like Sen. Weiner is in your midst.
So, be smart and protect yourself. Here are some tips on what to do:
- Have a policy.
- One size policy does not fit all so you will need to customize to your industry, business and work environment
- Cover all forms of online communication and conduct
- Decide what, if any, use of social networking sites are permitted during working hours or on employer devices, systems, etc.
- Reduce any expectation of privacy stating you have the right to monitor company property at any time
- Any conduct that violates a federal, state or local law
- Refrain from posting anything abusive, obscene, defamatory, threatening, discriminatory, harassing, abusive, hateful, or embarrassing to a fellow employee, vendor or customer
- Employees from revealing confidential or proprietary information
- Client names, technologies, trade secrets
- Personal information of other employees
- Use of employer logos / uniforms / brands
- All postings must respect copyright, privacy, fair use, financial disclosure, and other applicable laws
- Do not restrict protected activities (i.e., employee speech relating to working conditions)
- Warn about possible disciplinary action if the policy is violated